Daytime Notes

Daytime Notes lets authorised users attach notes to specific elements on any page or post. Notes are context-aware, threaded, and support @mentions, task status, and optional email notifications.

This plugin is designed for internal collaboration: content review, QA, design feedback, and coordinating changes without long email threads.

Daytime Notes was created to address a common communication gap when working with clients and teams — particularly when feedback arrives as vague or fragmented requests that are hard to interpret out of context. Having previously used similar element-based annotation systems, the goal was to bring that clarity into WordPress as a standalone, builder-agnostic tool. By attaching feedback directly to the page elements being discussed, Daytime Notes helps reduce confusion, save time, and keep discussions grounded in the actual content being worked on. It’s shared publicly to support other developers, designers, and teams facing the same challenges.

Core Features

• Element-Specific Notes – Attach notes to any HTML element with visual highlighting
• Two-Way Highlighting – Hover a note to see its element on the page, or hover an element to find its note in the panel
• Open & Completed Tabs – Outstanding and finished notes on separate tabs, with live counts
• Pages Menu – A compact menu listing every page with notes and how many are still open
• Threaded Conversations – Reply to notes and keep discussions in context
• @Mentions – Mention users with @username to assign responsibility
• Task Status – Mark notes as completed or reopen them to track progress
• Email Notifications – Manual “Send Notifications” button plus an automatic 4-hour catch-all; notifications are held until a recipient opts in, then delivered as one summary email
• Character Limits – Admin-configurable per-note character limit
• Reviewer Role – A front-end-only “Daytime Notes Reviewer” role for clients, with no access to wp-admin
• Anyone-Can-Complete Toggle – Optionally let any user complete unassigned notes

Daytime Notes Pro

Everything above is free, with no limits on notes, pages or users. For individuals, teams or agencies that need more, Daytime Notes Pro adds:

• File Attachments – Attach screenshots and documents to notes
• Personal Notes – Private working notes that only you, anyone you mention and the Notes Manager can see
• Notes Manager – One person who can see every note and look after the settings
• Role Access – Choose which user roles can use Daytime Notes
• More Email Options – Instant emails, a choice of send intervals, completion emails, task reminders and a daily activity digest
• Export – Download all notes as CSV or JSON

Notes About Email Notifications (Opt-in)

Email notifications are conservative by default — nothing is sent instantly:

• New notes, replies, and completions are queued as they happen.
• Pending notifications can be sent immediately at any time using the Send Notifications button in the panel.
• Pending notifications are also sent automatically every 4 hours as a catch-all.
• Notifications are only ever sent to a user who has Daytime Notes enabled on their profile — if disabled, the notification stays queued and is delivered as a summary email as soon as they re-enable it.

All emails use WordPress wp_mail(). No third-party email service is used unless your site is configured to route mail externally.

Privacy & Data Handling

• No external API calls
• No tracking or analytics
• No telemetry
• No third-party services
• localStorage is used only for UI preferences
• All plugin data is stored within your WordPress database

The Privacy Policy section below lists exactly what is stored, and how to remove plugin data when needed.

Privacy Policy

Daytime Notes stores data in your WordPress database, including:

• Note content and selectors
• Page IDs/URLs for context
• User IDs (authors and assignments)
• Timestamps
• Plugin settings and user preferences

Daytime Notes does NOT:

• Send data to external servers
• Use tracking or analytics
• Make external API calls
• Share data with third parties
• Set tracking cookies

Emails (if enabled) are sent using WordPress wp_mail(), which respects any SMTP plugins or mail configuration on your site.

To support privacy requests and data deletion, administrators can:

• Delete notes (via the Daytime Notes panel on relevant pages)
• Remove plugin user meta/preferences as needed
• Enable full data removal on uninstall in Settings > Daytime Notes > Data Management

Support

For questions, problems or feature requests, please post in the Daytime Notes support forum.

When reporting a problem, it helps to include your WordPress version, your theme or page builder, and any errors shown in the browser console.