Apex Folders – Media Library Folders with AI Auto-Organize, 100% Free

Apex Folders adds folders to the WordPress Media Library so you can find files in seconds instead of scrolling through thousands of them. Drag files into folders, upload straight into a folder, filter by folder inside the editor’s media picker, and when the pile is too big to sort by hand, let AI sort it for you in one click.

Everything is free. There is no Pro version, no locked features and no upgrade nags. Folders, subfolders, drag and drop, bulk moves and AI auto-organize are all included, with no limits on how many folders or files you organize.

One click, and your library is in folders

Apex Folders is the first Media Library folder plugin built on the AI connectors that ship with WordPress 7.0. Connect OpenAI, Anthropic or Google once under Settings → Connectors, then click Auto-organize with AI in the Media Library sidebar:

1. It reads your files. Filenames, titles, alt text, captions, what each file is attached to, and a small thumbnail of every image, so even IMG_4821.jpg ends up in the right place.
2. It proposes a plan. Files are sorted into the folders you already have, and new folders are suggested only where a clear group of files needs one.
3. You stay in charge. Review the plan with thumbnails, skip any group, type a change like “put every PDF in Documents” and re-plan, then apply. One click undoes the whole thing.
4. You know the cost first. A token and cost estimate appears before anything runs, and the real usage and model show live while it works. Your provider bills you directly; Apex Folders adds nothing.

No account, no API key pasted into the plugin, nothing sent anywhere until you click. It works with whichever provider WordPress is connected to, today and as new ones are added.

Built for AI agents too

Apex Folders registers its folder operations with the WordPress Abilities API. Claude, ChatGPT, or any MCP client connected to your site can list folders, find unassigned files, create folders and move files, so “tidy up my media library” can be an instruction to your assistant.

Features

• Auto-organize with AI: one click, a reviewable plan, an adjustment box, a cost estimate, and undo. Uses the provider connected in WordPress 7.0’s Settings → Connectors
• Works with AI agents: folder abilities through the WordPress Abilities API, so an AI assistant or MCP client connected to your site can organize the library
• Folders and subfolders in a sidebar next to your Media Library, with live file counts
• Drag and drop: drop any file onto a folder to move it
• Bulk moves: use the Media Library’s own Bulk select, then drag the whole selection at once
• Upload to a folder: pick the folder in the uploader, or just upload while viewing a folder
• Folder filter in the editor: filter by folder in the media modal used by the block editor and classic editor
• Works in grid and list view, and with the folder shown in each file’s details panel
• Unassigned folder: anything without a folder is kept together, never lost
• Nothing moves on disk: folders are virtual, so file URLs never change and nothing breaks
• Translation ready and built on WordPress’s own taxonomy system, with no extra database tables

Why Apex Folders instead of a “freemium” folder plugin?

Most Media Library folder plugins give you a taste for free and charge for subfolders, bulk moves or removing the folder limit. Apex Folders is the whole tool. It is made by a web agency that needed it on its own client sites, and it is free as a thank-you to the WordPress community.

Part of Apex

Apex Folders is part of Apex by Mountain Air Web: a family of small, focused tools for web agencies, including Apex Proof for client feedback, Apex Launch for site checks and Apex Scout for sizing up a prospect’s site.

Additional Information

Folder Hierarchy

Create as many folders as you like, each with its own subfolders. Keeping the hierarchy to one level of subfolders keeps the sidebar quick to scan.

Admin Tools

Administrators have access to helpful tools for managing folders, including:
* Rebuild Unassigned Folder – ensures all media has proper folder assignments
* Flush Term Cache – resolves issues with folder counts
* Debug Tools – helps troubleshoot folder-related issues

Performance Considerations

The plugin is optimized for performance but managing folders with thousands of files may experience slight delays. We recommend using a good caching solution for sites with very large media libraries.